Terms of Employment: Twelve (12) months, Non-benefitted position

Hours: 20 hours / week

Position open until filled.

The Foundation Executive Assistant position is responsible for the duties listed in the following areas: 

1. Donor Relations - Assist with maintaining prospective donor follow up (correspondence, requests for further information, phone calls, emails, records pertaining to follow up, etc.), and assist with maintaining donor records, including follow up letters and phone calls, donor recognition and acknowledgment, and donor publicity. Processing donations and preparing bank deposits.
2. Administration of Foundation business - Assist in regular and special meetings of the Board of Directors and standing committees, including meeting notices, meeting agendas, preparation of materials in advance of and for meetings, recording minutes for Board meetings, preparation and distribution of Board and committee minutes.
3. Alumni Network projects - Assist in all phases of the Alumni Network, including maintaining database; contact with reunion committees and class reps; obtaining class lists; data entry and updating of class lists; membership drive implementation; processing memberships and alumni contributions; oversee newsletter planning and publication; reunion information and inquiries.
4. Administrative support - Provide administrative support, including production of written materials and correspondence, copying, regular mailing, bulk mailing concerns, inventory and ordering of materials and supplies (i.e. letterhead, envelopes, etc.), establishing and maintaining files, and other administrative support duties related to Foundation events or activities.
5. Website and social network maintenance - Assist in website updates and additions in a timely manner. Also assist the director with keeping our social networks (Facebook, Twitter, Instagram, etc.) up to date with current information.
6. Skills required - Be proficient with a Mac operating system, Adobe InDesign, Adobe Photoshop, Blackbaud Raisers Edge Database, Microsoft Word, Microsoft Excel, Email; general office machines and scanners. If not already familiar, be willing and able to learn.

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